For Clubs

Everything your club needs—organized in one place

Simplifying Clubs. Empowering Boosters.

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Membership Management

Centralize Member profiles, Roles, Parent contacts.

  • Roles: Coach, Team Captain, Armorer, Member
  • Custom access based on role!
Members

Attendance Tracking

Fast check-in with Kiosk and exports for Coaches.

  • Session logs
  • Custom check-in window
  • Trends and participation
  • CSV export
Attendance

Dues Management

Track Club Dues

  • Per-member ledger
  • Track who has paid and who hasn't
  • Custom dues amounts
  • Connects to booster portal
  • Exports & reports
Finance

Inventory & Equipment

Track item types, sizes, condition, and checkouts to members.

  • Custom item IDs
  • Auto ID generating
  • Broken/repair flags
  • Checkout size history
Inventory

Policies & Documents

Store and share club policies / codes of conduct, and permission slips.

  • Built in reporting system
  • Role-based access
  • Track permission slips
Compliance

Tournaments & Events

Publish upcoming tournaments and sync with the booster events calendar.

  • Coach add-to-calendar
  • Parent visibility
  • Addable to personal calendar apps
  • FullCalendar views
Scheduling

Parent Portal

Parents see checkouts, dues, attendance history, messages from coaches, and upcoming tournaments.

  • Info about your student
  • Status dashboard
  • Upcoming tournaments
  • Messages from coaches

Booster Integration

Officers, bylaws, minutes, fundraising, gallery, and public pages.

  • Officer roster & history
  • Fundraising histroy
  • Treasurers dashboard
  • Calendar

Frequently Asked Questions

Yes. Coaches can add tournaments that appear in the system and the booster calendar for parent visibility.

Yes. The parent/member view shows active checkouts, sizes, conditions, and due dates for returns/maintenance.

Yes! We can customize the system to fit your club's specific needs. Contact us to discuss your requirements.

Yes! We can set up a custom domain for your club, such as clubname.clubtrackr.com or your own domain like clubname.org.

Yes! We can provide a self-hosted version of ClubTrackr for your club to run on your own server or hosting provider.
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